After-the-Fact Payroll Services

If you calculate and write your own payroll checks, you are an after-the-fact payroll client. You will enter the gross pay and related payroll tax withholdings into the payroll section of the duplicate check. If you are deducting miscellaneous deductions (i.e., insurance, advances) from employees’ checks, write the amounts and account codes in the blank areas below state tax. Follow the same procedure for reimbursing things such as mileage and supplies and add the reimbursements to the check.

We will calculate your required payroll tax deposits for federal and state taxes. You must deposit the federal income taxes and the employee and employer FICA taxes by electronic funds transfer (EFTPS). Please see below for more details.

In order to prepare your payroll tax deposits in a timely fashion, you must forward us your duplicate checks or QuickBooks files as soon as possible. If you are a monthly depositor, we must have your information no later than the 5th of the following month. If you are a semi-weekly depositor, you must send us your information immediately following each pay date.

We will also prepare your payroll tax reports on a quarterly basis and your W-2s at the end of the year.